Forms & Templates

    We invite you to securely share all your documents with us by uploading them directly on the Users Office CERNBox:

    UPLOAD YOUR DOCUMENTS
    Once your documents have been uploaded, kindly send a notification to :
    Users.Office@cern.ch

    Pre-Registration Tool online

    Paper Registration Form EnglishFrench
    Please use the paper version of the form only when encountering technical issues or if registering yourself as Team Leader.
    Please only use the links to the latest versions above.


    The original signature of the Team Leader/Department Head is required.
    How to fill in the Registration Form
    This form is editable if your browser uses the Adobe Acrobat Pro plug-in to open online PDF files.

    Home Institution Declaration English French
    (Valid for 6 months following the date of signature)
    Please note that only the latest legal version or subsequent versions of the HID must be used.
    Current latest legal version: 24.10.2022.


    To be completed by an authorised representative of the candidate’s home institution for the purpose of issuing the candidate with a contract of association with CERN. How to fill in the Home Institution Declaration

    This form is editable if your browser uses the Adobe Acrobat Pro plug-in to open online PDF files.

    Template for Letter agreements concerning Cooperation Associates
    The invitation of a COAS is based on an agreement on a collaboration between CERN and the home institution of the candidate. In the event that no such agreement exists, a letter agreement may be signed.

    Contract Amendment via EDH

    Contract Amendment Form
    English
    Please use the paper version of the form only when encountering technical issues.
    Please only use the link to the latest version above.

    The original signature of the Team Leader/Department Head is required.

    Registering External participants in experiments –⁠ PREG
    Request to be made viaEDH.
    Help to fill in the form.

    Emergency Contacts
    Persons to be notified in the event of serious accidents. Via EDH.

    Termination Sheet English
    Please only use the link to the latest version above.
    End of contract: a few weeks before your current contract expires you will receive warning e-mails and reminders.
    This form is editable if your browser uses the Adobe Acrobat Pro plug-in to open online PDF files.

    French card declaration of loss
    To be filled-in and provided to the Users Office with a copy of the passport or identity card.

    Swiss card declaration of loss
    To be filled-in and provided to the Users Office with a copy of the passport or identity card.

     

    Updated on
    18-07-2022